Administrative Assistant at the Elkhart Club

Job Tracking ID:​

Date Updated:

BGC-YD-001BGCEC-67

3/4/2021

The Boys & Girls Clubs of Elkhart County has been changing children’s lives for over 60 years! We have an opening for a full-time Administrative Assistant at the Elkhart Club.


  • Competitive Wages

  • Earn Holiday Pay and Paid Time Off with NO waiting Period for qualifying positions

  • Generous Employer Contribution toward Medical, Dental, Vision, Life Insurance, Short & LongTerm Disability Insurance for qualifying positions

  • Opportunity to participate in a retirement fund with employer match

  • NO enrollment fee into a Club or KidsCare program and NO weekly fee during the school year for KidsCare program for qualifying dependents

  • Employee Educational Scholarships

  • Career Advancement Opportunities

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Job Description

JOB SUMMARY:

Divides time between managing and providing regular administrative support to the Area Director and staff as well as performing functions related to the resource development efforts.


QUALIFICATIONS: 

  • High School diploma or GED

  • Minimum of two years administrative/secretarial experience

  • Light bookkeeping knowledge

  • Reliable transportation, safe driving record, driver license, and automobile insurance required.

  • High energy, enthusiastic personality, and dependability a must.

  • A team player who works well with others and be willing to help where needed.

  • Pre-employment drug screening, background, reference and driver’s record checks are required.


SKILLS, KNOWLEDGE AND ABILITIES:

  • Excellent working knowledge of Word, Excel, data base systems, PowerPoint, and mail merge functions

  • Past experience in light bookkeeping and data entry

  • Good written and verbal skills

  • Strong organizational skills and attention to detail

  • Effectively manage multiple tasks with deadlines

  • Able to maintain strict confidentiality

  • Strong inter-personal relationship skills


JOB DESCRIPTION: 

  • Performs regular administrative duties as assigned

  • Maintains donor correspondence and paperwork for the Club

  • Enters donor information into various data bases

  • Creates invoicing and posts payments for donor payments into various data bases

  • Ensures stewardship letters produced and reach our donors

  • Creates donor reports for Area Director and Resource Development team as required

  • Composes letters, reports, and other correspondence as directed

  • Shares Board calendars and schedules meetings for the Area Director

  • Supports and communicates to all Board Members reminders of upcoming meetings and special events

  • Prepares and shares Board packets for Unit Board meetings with Board Members and required staff

  • Takes, transcribes, and maintains all Board meeting minutes

  • Attends committee meetings as assigned and takes, transcribes, and maintains meeting minutes

  • Responsible for coordination of purchase orders between Club staff, Area Director, and Finance Department

  • Responsible for receipt and/or pick up and distribution of mail for the Club

  • Responsible for depositing to the bank all incoming cash including over the counter money for dues, memberships, donations, and petty cash