Administrative Assistant at the Elkhart Club
Job Tracking ID:
The Boys & Girls Clubs of Elkhart County has been changing children’s lives for over 60 years! We have an opening for a full-time Administrative Assistant at the Elkhart Club.
Earn Holiday Pay and Paid Time Off with NO waiting Period for qualifying positions
Generous Employer Contribution toward Medical, Dental, Vision, Life Insurance, Short & LongTerm Disability Insurance for qualifying positions
Opportunity to participate in a retirement fund with employer match
NO enrollment fee into a Club or KidsCare program and NO weekly fee during the school year for KidsCare program for qualifying dependents
Employee Educational Scholarships
Career Advancement Opportunities
Divides time between managing and providing regular administrative support to the Area Director and staff as well as performing functions related to the resource development efforts.
High School diploma or GED
Minimum of two years administrative/secretarial experience
Light bookkeeping knowledge
Reliable transportation, safe driving record, driver license, and automobile insurance required.
High energy, enthusiastic personality, and dependability a must.
A team player who works well with others and be willing to help where needed.
Pre-employment drug screening, background, reference and driver’s record checks are required.
SKILLS, KNOWLEDGE AND ABILITIES:
Excellent working knowledge of Word, Excel, data base systems, PowerPoint, and mail merge functions
Past experience in light bookkeeping and data entry
Good written and verbal skills
Strong organizational skills and attention to detail
Effectively manage multiple tasks with deadlines
Able to maintain strict confidentiality
Strong inter-personal relationship skills
Performs regular administrative duties as assigned
Maintains donor correspondence and paperwork for the Club
Enters donor information into various data bases
Creates invoicing and posts payments for donor payments into various data bases
Ensures stewardship letters produced and reach our donors
Creates donor reports for Area Director and Resource Development team as required
Composes letters, reports, and other correspondence as directed
Shares Board calendars and schedules meetings for the Area Director
Supports and communicates to all Board Members reminders of upcoming meetings and special events
Prepares and shares Board packets for Unit Board meetings with Board Members and required staff
Takes, transcribes, and maintains all Board meeting minutes
Attends committee meetings as assigned and takes, transcribes, and maintains meeting minutes
Responsible for coordination of purchase orders between Club staff, Area Director, and Finance Department
Responsible for receipt and/or pick up and distribution of mail for the Club
Responsible for depositing to the bank all incoming cash including over the counter money for dues, memberships, donations, and petty cash